People Executive

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  Location

  (UK) and London

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  Job Reference

  18041

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  Functional Area/Experience

  Human Resources / Fresh Graduate

Job Description & Qualifications

Our vision is to inspire brands and people to impact the world. To create big ideas that make a significant contribution to the planet, society, and the bottom line. We believe in today’s world this is the best way for our clients to achieve sustainable growth.    

We achieve this by breaking down the barriers that restrict talent and ideas, we call this Borderless Creativity.          

Which is why our teams work fluidly across five capabilities: Advertising, Consulting, Experience, PR and Influence, and Health. This allows us to not only operate but innovate at the intersection of capabilities and talent.  We believe impact and magic lie at this intersection. Ogilvy scales this by seamlessly connecting and accessing the deep and diverse cultural expertise of 132 offices in 83 countries in a way that celebrates our commitment to inclusion.    

• Our mission: We inspire brands and people to impact the world 
• How we do it: We innovate and operate at the intersection of people and capabilities  
• What we do: Borderless creativity  

About This Role

Department: People Team

Location: London

Contact type: Fixed Term Contract

Full Time/Part time: Full Time

Contract duration: 12 Months

Reporting into: People Partner

We are looking for a People Executive who is passionate about great employee experience, to join our people team, on an initial 12-month fixed-term contract.

Employee experience is something we are really passionate about and we want you to be too! You always remember how someone made you feel and this couldn’t be truer whether you’re a new joiner, still on your employee journey or coming to the end of one.

As a People Executive, you’ll have the opportunity to work across all aspects of an employee’s journey, providing seamless admin support. You’ll play an integral role within the People team, being the first point of contact for all employees and play a key part in ensuring a positive employee experience – whether that’s confidently delivering the People induction, advising employees on benefits or helping shape our data reporting & dashboards for our UK office.

Importantly, you are curious about looking for ways to continuously improve our systems and processes and possess a strong interest in how we can bring to life a Creative employee experience.

Roles And Responsibilities

• Management of the central People team inbox, ensuring all queries are responded to in a timely fashion
• Providing a best in class employee experience and continuously look to improve, streamline and build upon our internal processes
• Take ownership of the onboarding and offboarding processes (sending out new joiner/leaver paperwork, collating new joiner passports and right to work documentation, liaising with IT for system set ups, through probation periods)
• Act as the owner of our employee data, maintaining, updating and improving our HRIS systems
• Prepare all paperwork for employee changes (probations, promotions, contract amendments, salary increases etc)
• Working closely with the People Advisors, continuously review team processes; proposing and implementing changes as appropriate.
• Working closely with payroll, you’ll collate monthly payroll changes and ensure the relevant back up is collated
• Understand and advise on the different types of workers and working arrangements.
• Tangibly contribute to the people vision, considering how what you’re responsible for feeds into that and strive continuous improvement in your areas. You continuously grasp learning opportunities from reading on models/theories to learning from Advisors and BPs about their business areas and goals.
• General support of the wider team with administration, initiatives and projects wider
• Support on a variety of adhoc tasks from project work to notetaking

A Bit About You

As a People Executive, you are pro-active and approach every task with a can-do attitude. You take pride in your work and strive for operational excellence. You are organised, display a keen eye for detail and are solutions focused. You maintain an awareness and consideration of the wider business context in everything that you do.

We believe that every role here at Ogilvy UK should allow for development and growth. So naturally some of this role will be learning as you work, and we hope that’s okay and what you want too. Please don’t worry if you’re missing a skill or three. It’s our job to provide you with the development to elevate you to the next level. So please don’t be afraid to apply even if you don’t have everything outlined.

At Ogilvy UK, we want to make sure that you’re set up to grow and develop in your role and enjoy some of the best times of your working career. Our learning and development team are on hand to provide training for you, to help you excel in every aspect of your role. So, if you think you may not have experience in some aspects of this position, don’t worry, and apply away. We’re here to help you grow and nurture your skills.  

How we help you Thrive:  

• 25 days annual leave + 1 Volunteer Day 
• Bupa Healthcare (including Bupa health assessment and menopause support) 
• Enhanced leave policies or parents and carers
• We have a flexible working policy with core working hours between 10am – 4pm. We also operate a 3:2 hybrid working structure 
• A 1.5:1 matching pension structure 
• Up to £25.00 per month towards physical or online exercise class membership
• Opportunity to sign up for Unmind membership, LifeWorks tool and annual eye tests
• Learning and development budgets plus enhanced and ongoing wellbeing incentives and activities throughout the year 
• Season ticket loan and cycle to work scheme  
• Life Assurance x4 salary  
• Inclusion@Ogilvy – our employee networks Ogilvy ReWired, Roots, Equals, PROUD and Parents and Carers. See here for more information  

Dedicated to our people, we provide additional perks to help support your work life balance 

If this sounds like the right role and company for you, we’d love to hear from you. 

Our ambition is to attract the very best diverse talent to Ogilvy, and to be the employer of choice in the UK. We want everyone to feel welcome when they join us, and once they’re here, for them to want to stay with us, grow their career, and to feel they belong with us. 

We are an equal opportunity employer and we’re committed to creating an inclusive, welcoming environment for everyone who wants to work at Ogilvy. For us, diversity, equity and inclusion is integrated into everything that we do. We believe that for creativity to flourish, everything about how we work must have diversity at its core. Your race, colour, ethnic, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability, have no bearing on our hiring decisions, but we encourage everyone to feel free to express their true selves in an environment we are consistently striving to make as inclusive as possible.  

We aim to facilitate an accessible and positive application experience for all candidates. If you require any adjustments from us to support you through the process or expect to require any adjustments to working conditions to be able to best perform in the role, please let us know. We are happy to consider all reasonable adjustments. 

Ogilvy is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.

Job Skills/Competencies Required

As a People Executive, you are pro-active and approach every task with a can-do attitude. You take pride in your work and strive for operational excellence. You are organised, display a keen eye for detail and are solutions focused. You maintain an awareness and consideration of the wider business context in everything that you do.

Importantly, you are curious about looking for ways to continuously improve our systems and processes and possess a strong interest in how we can bring to life a Creative employee experience.