Supply Chain Administrative Assistant

Why this job matters

Make an impact at Canada’s premier mining company. 

When you advance your career at New Gold, you are joining a Canadian-focused intermediate gold mining company engaged in the operation, development and exploration of mineral properties. Our mission is be a leading intermediate gold producer, driving responsible and profitable mining in a way that creates sustainable value for our employee, shareholders, the communities in which we live and work and our environment. New Gold would like to acknowledge the lands and resources of the Treaty 3 Territory and respect the traditional values of our Indigenous partners. To learn more about New Gold, visit our website at www.newgold.com. To learn more about our culture and people practices, visit the Career page.

New Gold attracts and hires highly skilled individuals. By joining our team, you can look forward to:

• A stimulating values-based work environment
• A culture of collaboration and inclusion
• Inspiring colleagues and approachable leaders
• Career development opportunities
• A deeply rooted commitment to responsible mining, health and safety and community engagement
• A competitive total compensation program
• A comprehensive benefits package including a retirement savings plan

Rainy River Mine

Situated in beautiful northwestern Ontario, 65 km northwest of Fort Frances, the Rainy River Mine is an open pit and underground, gold and silver producing, residential mine site.

The Rainy River Mine, located adjacent to the Ontario / Minnesota border is 65 Kilometers northwest of Fort Frances, Ontario and is situated half way between Winnipeg, Manitoba and Thunder Bay, Ontario. The area is home to more than 130 species of birds and large populations of moose, black bear and deer. If you enjoy outdoor activities including hunting, fishing, winter sports and lake country then this is an area you will love to live and work in.

Applicants who reside in Northwestern Ontario and have experience working in a cross-cultural environment, coupled with knowledge of the unique challenges and opportunities presented to those living in the Northwest Ontario, are assets. Hiring priority will be given to qualified applicants who are beneficiaries of the Impact Benefits Agreement (IBA) and to qualified applicants residing in the Northwest Ontario communities. (Indigenous) Members must clearly identify their status on the online job application and resume if they wish to receive priority consideration.

About The Role

Position: Supply Chain Administrative Assistant

Schedule: 5/2 4/3 – 9-hour days

Position Reports To: Supply Chain Superintendent

Position Overview

Reporting to the Supply Chain Superintendent, the Supply Chain Administrative Assistant provides critical administrative and logistical support to the Supply Chain team. This role is responsible for coordinating departmental activities, maintaining accurate records, and facilitating effective communication across internal departments and external partners. The position plays a key role in supporting procurement, inventory management, and distribution operations.  In addition to general office coordination and document control, the Administrative Assistant ensures the smooth execution of Supply Chain processes by managing documentation, scheduling, and compliance tracking.

This position is based full-time at the Rainy River Mine Site and works 5 days on, 2 days off while the following week works 4 days on, 3 days off.

Key Responsibilities

• Creation and updating of Departmental reports, assist in generating reports for performance metrics, inventory levels, training reports and other activities as requested.
• Provide general office and administrative support.
• Document control and review for SOP’s, Policies and all Controlled Documents.
• Create tickets for building repairs and maintenance and follow-up to ensure repairs completed.
• Create/maintain departmental filing system.
• Track, update and manage team training files.
• Tracking of Transportation of Dangerous Goods compliance.
• Investigate Invoice discrepancies with Accounts Payable, Warehouse and Procurement team for resolution.
• Prepare and Format all site wide bulletins and departmental communications for Supply Chain Department.
• Create departmental purchase requisitions and follow-up and ensure successful delivery of goods and services.
• Process departmental invoices for payment, validate charges and work with vendors to correct discrepancies and ensure invoices are processed and approved in a timely manner.
• Keep track of team absences, vacation days and manage Team roster, ensure absence days are recorded.
• Coordinate Supply Chain team events and help provide support to facilitate their success.
• Schedule meetings, prepare agendas, and take minutes for supply chain-related meetings.
• Support continuous improvement initiatives by identifying inefficiencies and suggesting process enhancements.
• Upload and Maintain contracts and Supporting documentation in SAP S4 Hana System.
• Create and Update contract records, ensuring data accuracy and completeness in SAP S4 Hana.
• Keep contract files attached, up-to-date and organized.
• Prepare and distributed Contract Handover Documents.
• Maintain and update Contract Registry.
• PO modification coordination to reflect changes and order amendments.
• Provide other administrative support as needed to Supply Chain Management team.

Qualifications

• High school diploma required.
• Post-secondary education in business, logistics, or supply chain is an asset or equivalent experience working in Supply Chain in a Mining Environment.
• 2+ years of administrative experience, preferably in a Supply chain or logistics environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Powerpoint).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Works well under pressure and able to meet deadlines.
• Analytical thinking skills.
• Excellent verbal and written communication skills.
• Team Player.
• Takes initiative and ownership for work.
• Shows discretion and maintains privacy when handling sensitive information.
• Experience with ERP Systems (SAP or equivalent).
• Preference given to candidates with proficiency in SAP S4 Hana.
• Supply Chain background is an asset.

The anticipated salary for this position will be between $70,000 to $80,000.

*Note: this employment opportunity is based on an actual current vacancy, not just for future consideration.

Why New Gold?

• Highly competitive base salary, compensation programs and a quarterly incentive program.
• Extended Health & Dental Benefit.
• Short-term and long-term disability insurance benefit.
• Defined match contribution to group registered retirement savings account.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. New Gold does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a forma contractual arrangement with the Company.  Any resume or other information received from a supplier not approved by New Gold will be considered unsolicited and will not be considered.

Inclusion, Equal Opportunity, Accessibility

New Gold is an equal opportunity employer committed to diversity and inclusion.  We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status or any other legally protected factors.  Disability-related accommodations during the recruitment process are available upon request.