Executive Assistant

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  Location

  (SAUDI ARABIA) and Riyadh

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  Job Reference

  20033

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  Functional Area/Experience

  Business, Accounting & Finance / 3 Years

Job Description & Qualifications

Highly organized personal assistant to perform personalized administrative duties for the Chief Client Officer, MENA and the Managing Director in Saudi Arabia. 

Primary Duties and Responsibilities

• Responsible for scheduling meetings, taking notes, and handling tasks on behalf of the MENA CCO and Saudi MD
• Reporting to senior management and performing secretarial and administrative duties
• Arranging daily transportation schedule for staff in the Riyadh office
• Managing senior management travel in MENA as needed
• Liaising with internal departments, answering calls, booking client appointments
• Organizing the CCO and MD’s calendar daily
• Managing facilities for scheduled events
• Copying, scanning, and faxing documents, as well as taking notes
• Ordering office supplies and replacements, as well as managing mail and courier services
• Support in new business vendor registrations as needed
• Ad-Hoc assignments/ reports: As per the direct supervisor’s request

Competencies

• Communication and Interpersonal skills
• Proactive and initiative skills
• Organizational skills
• Business Appearance etiquette

Requirements

• Bachelor’s degree in Business Administration,  or Equivalent
• Excellent written and verbal communication skills in English and Arabic
• Basic knowledge in software such as MS Word, Excel, PowerPoint, Zoom
• Able to work longer hours and on weekends should the need arise
• Must have experience of 3 years
• Must reside in Riyadh

Work Conditions  

The physical abilities needed to perform the duties of this position, in addition to the office climate:

• In office duties
• Travel is not required
• Willing to work additional or irregular hours as needed and allowed by local regulations 

About APCO

APCO Worldwide is an advisory and advocacy consultancy helping leading public and private sector organizations be catalysts for progress by navigating the challenges of today, acting with agility, anticipating social risk and building organizational reputations, relationships and solutions to succeed. APCO is proudly an independent and majority women-owned business.

In a rapidly evolving global context, rising expectations for organizations and a time of transformational change, APCO strives to add value to our clients’ enterprises and benefit society. We enable clients to achieve their objectives through insightful counsel, compelling narratives and creative solutions. The values we share reflect our commitment to our people and our clients and we aspire to meet the highest business standards in our industry.

Our work transcends borders, and in addition to our almost 40 years of experience, the reach of APCO’s team allows us to meet client challenges across the globe. We have more than 30 offices around the world, with our work reaching more than 80 markets and going far beyond lines on maps.