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china Department Assistant

  • Location
    (CHINA) and Zhanjiang
  • Job Reference
    13549
  • Functional Area/Experience
    Business, Accounting & Finance / 1 Year

Job Description & Qualifications

We are a leading chemical company, with the best teams developing intelligent solutions for our customers and for a sustainable future. Our success as a company relies on the engagement of our employees. We encourage our employees to develop their strengths, and we recognize their achievements. For you, this means a wide variety of job roles, and exciting opportunities for learning and career development.

BASF has been a committed partner to Greater China since 1885. With large production sites in Shanghai, Nanjing and Chongqing, BASF is a major foreign investor in the country’s chemical industry, and operates the Innovation Campus Shanghai, a global and regional research and development hub. BASF posted sales of over €7.3 billion in 2019 to customers in Greater China and employed 9,230 people as of the end of that year. For further information, please visit www.basf.com/cn/en    

BASF is currently building a new Verbund site in Zhanjiang, Guangdong province. Announced in July 2018 and officially commenced in November 2019, BASF Guangdong Verbund site project would be BASF’s largest investment with up to US$10 billion upon completion and would be operated under the sole responsibility of BASF. The site would ultimately be the third-largest BASF site worldwide, and will be built into a role model for smart manufacturing and sustainable production by utilizing the latest digital technologies and applying the highest safety standards.

Objectives:

  • According to procedures, independently performs clerical, administrative, and general office duties of confidential nature.
  • Conduct Cooperation Communication secretarial duties

Main Tasks:

  • Office Support
  • Exercise reliable personal judgement and act with tact to greet and screen visitors and calls at all levels within the organization, industry, community and external business contacts.
  • Communicate supervisor's instructions to various individuals and/or departments, provide and obtain information from other managers or external representatives and convey the feedback to the supervisor correctly and timely.
  • Check and upkeep team's general supplies and stationery regularly
  • Information & Report handling
  • Collect, summarize and compile relevant business data into reports, Monthly coordinate time schedules from different functions within division and maintain reminder system
  • Handle confidential information, files, materials to ensure information security for proper use
  • Establish and maintain a proper filing/database system for easy retrieval and accurate documentation to facilitate information flows.
  • Logistics support for business meeting and travel
  • Keep the supervisor's agenda current and updated, may need to exercise personal judgement to prioritize the supervisor's agenda or suggest schedule for meetings, conference and travels
  • Maintain the supervisor's appointment/travel calendars and organizes business travels, including reservation of hotel accommodation, ticketing, travel documentation application, etc.
  • Prepare meetings, workshops, conferences etc. by providing logistics services (e.g. venue selection, invitations, agenda, participants' confirmations, hotel reservations), including assistance in preparing documents, may need to attend such meetings to take notes, minutes and prepare reports, translate for the meeting in English and Chinese.
  • Prepare and submit travel expenses statement as requested.
  • Communication
  • Committed to building and enhancing BASF's reputation as The Chemical Company with all of its target audiences to help the company achieve its objectives
  • Ensure consistent communication of BASF's core messages internally and externally
  • Input for Corporate Communications concerning corporate press releases/conferences
  • Any other tasks assigned by team leaders.

Requirements:

  • University degree or above
  • 1-3  years' experience in Administrative Secretary.


Job Skills/Competencies Required

  • Good command of verbal and written English and mandarin
  • Strong communication and interpersonal skills
  • Strong computer skills in MS office, especially on Excel, Word & PowerPoint.
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